In the vibrant city of Pune, where culture and modernity have seamless coverage, the art of hosting unforgettable events has become a testament to the dynamic spirit of its residents. Some event management companies are known as the best event management companies in pune.  Whether it is a corporate gathering, a celebratory wedding, or a community festival, the success of any event is meticulous planning and execution. Enter the realm of the event management agencies, the maestros behind the scenes orchestrating each detail to perfection. We embark on a journey to unravel the secrets of choosing the best event management agency in Pune, that not only understands the pulse of the city but also possesses the creative prowess to turn your vision into reality.

What are the things to look for in an event management company?

1. Experience – one of the most important qualities to consider when you are looking for top event organisers in pune, as the user is the experience of the event management company. you must inquire about the number and type of events produced by them, the tenure of the employees, and the project management style.
2. Strategic counsel – many companies offer planning and logistical services. However, the main objective of the event management company is to understand your goal and work accordingly.
3. Partner/ vendor relationships – from events venues to the caterers to the photographers, tent companies to the city permit offices, the art of planning involves coordinating with many different vendors and industry contacts. You must see that the management company is well established with a reliable, trusted, and diverse set of vendors that can save time and money and can lead to smoother planning.
4. Tech savvy – In today’s digital age technology is an integral part of event management. You must ensure that you are hiring up to date with the registration platform, mobile apps virtual events capabilities, and the other technologies necessary for your events.
5. Clear services and pricing – you must check with the company upfront about their services and their performance and their pricing. Make sure to make the formal contract and ensure all terms, policies, and pricing are clear with you before you align your contract.
6. Flexibility and adaptability – every event planner must have the very important skills of planning to handle unpredictable plans. You must assess how the company handles and unanticipated challenges and adjusts to the last-minute changes. A flexible agency should be able to have consistency throughout the various aspects of your events.

Event Management Agencies in Pune. 

Below are some of the artist management companies in pune listed for your reference. 

Prayukti Events

– With the blend of creativity and meticulous planning, Prayukti Events has curated memorable moments that leave a lasting impression. From crafting captivating themes to coordinating the logistics details. They navigate the complexities of the event execution. A successful event company is just not a planner: it is also a storyteller. Shaping the narratives that resonate in the memories of those who participate in Prayukti Events.

Address – Showroom No 16, Aurora Towers, Dr Baba Saheb Ambedkar Rd, Opp. Rama Krishna Restaurant, Camp, Pune, Maharashtra 411001. 

EvePro

– Our name “EvePro” comes from “Eve” of Events and “Pro” of the word Promotions. It gives us immense pleasure to serve our clients for their requirements.

Address – 224, 2nd Floor Sterling Centre, Opp Hotel Aurora Towers, M G Road, Pune, Maharashtra 411001.  

Tutors

– The diverse skills and extensive experience are what give us the ability to stand out from the mob and we can ensure that your events do the same. They are one of the corporate event organisers in pune having extensive experience in the field of Corporate and wedding events, gained over many years with leading National & Multinational companies. With firsthand knowledge of all their services, they believe that their combined strength in all aspects of Event Management allows them to provide you with the solutions & support that you need. 

Address – Sr No. 25 / 2 a, Tulja Bhavani Nagar, Pimple Gurav, Pune, Maharashtra 411061. 

Emzac Events

– With a motive to emerge as one of the leading Event Management Companies in Pune, EMZAC wishes to stand out. We are young and talented and our presence of mind is what we feel is most needed to manage Wedding Events, Corporate Events, and Family & Social Events.

Address – Sr No. 235/ A Plot No.39, Lane No.1 Sanjay Park, Society, Airport Rd, Viman Nagar, Pune, Maharashtra 411032. 

Panamera

Founded in 2011 is a creative events & allied services venture by Vaibhav & Tushar who had just hit their 20s back then. Bitten early by the entrepreneurial bug, both are passionate about music, artists, and making someone’s day special. The venture was born out of their sheer knack of making the mundane more interesting & adding life to the party.

Address – Office No. 205, Pinnacle Prestige, 2nd Floor, Opp. Maharashtra Electronics, Tilak Road, Pune, Maharashtra 411030

Impressions

– Best event management company in Pune and Mumbai. We provide corporate events, Wedding And Birthday party Organiser, corporate event management, Concert organizing, product launching, balloon decoration, pre-wedding photoshoots, best pre-wedding shoots, Seminars, conferences, corporate events in Pune, birthday parties, social events, and brand promotion and is one of the top event management companies in baner. 

Address – 2nd Floor, Primrose – The Mall Survey No. 76/3, Baner Rd, near Datta Mandir, Baner Gaon, Baner, Pune, Maharashtra 411045

The Consultation Process

• Research and analysis – as the user of the event management company, your chosen company must have proper in-depth research and analysis done regarding the needs, desires, and problems of the client. For example, if the client is not satisfied with the previous clients’ work, Prayukti Events will help you with the analysis and reach out to all the possible causes for the failure to achieve the desired results. So, the event consulting team does the root cause analysis and finds out what needs to be corrected, changed, or introduced to work towards their goal.
• Next, we combine the Human element and Data which we believe. Which is very important in progress and Results. The key is to understand the importance of these two critical elements and “What to use When”.
• Next, our work does not end here. Our team continues to work even after the event has happened. It wraps up the event, does follow-ups with people involved and also conducts POST EVENT ANALYSIS, and takes feedback to gauge the degree of their achievement of the desired results and also to become aware of their shortcomings, if any so that they can work over them.
• This whole process takes quite a long time all in all and so the Client–Team Association is a Long-Term Association.

What are the Budgeting Considerations?

Here are some of the budget planning that have been listed below:

On-site Costs

• Venue
• Event Staff
• Food and beverage
• Audio/Visual Equipment
• Speakers and entertainment
• Transportation
• Swag and other handouts
• Security

Event Marketing and Promotion

• Graphic design
• Social media and paid advertising
• Printed marketing materials
• Affiliate and influencer fees
• Paid content marketing

Event Management Technology

• Event management platform
• Booking and ticketing fees
• Event website
• Mobile event app
• On-site check-in and registration
• Event Reporting
• Virtual event technology

Get Multiple Vendor Quotes

You should get multiple quotes from various companies for all the above costs. This is the best way to ensure you are getting a good deal and allows you to negotiate with vendors for a better price. The other benefit of getting multiple quotes is learning more about how prices vary for each item. You will not know the price range until you talk to more than one vendor. They can also help you figure out what you need and do not. They might even know good ways to save money on a specific line item.

Balance Income and Expenses

How much money you think the event will bring in will significantly affect your budget. You can get cash from selling tickets, getting sponsors, selling goods and services at the event, and coming up with other creative ways to make money. Ensure to include estimates for all these sources of income in your event budget. This will help you and others to see how much the event will cost and how much it is expected to make back.

Separate Emergency Expenses

Those who have planned events know that there are always chances of errors. You might run out of something on the day of the event and must rush. Your sound and video equipment might not work well with the venue. Your speakers might have to call in sick. No matter what it is, you need to be ready with a rainy-day fund. 

Use an Event Management Software

Event management can be complex and take a lot of time. Of course, having a professional team to plan the event is the best way, but buying the right software for managing events may also be a good idea if your event is complicated.

Post-Event Evaluation Important?

1. Improve on future events – one of the most important reasons for improving future events is because one area of your events could have been better and the insight would give you what to focus on the next event preparations.
2. Knowing where your brand stands – by completing the objective in the event evaluation process like the post-event survey, you can get the report of how the attendees felt about the event and also you would get to know about the review about your brand as the host.
3. Measure your goals – another important reason for undergoing the event evaluation process is to see how much closer you have come to your goal. You can also know about the budget during the promotional phase and also can have an in-depth event evaluation.

Conclusion

Prayukti Events holds successful events which hold the execution of a lot of little processes. There are a lot of corporate event organisers in Baner who work on their promises by aligning their tasks and executing a plan. Prayukti Events’s expert event planner defines the plan according to the requirements of the host. The main reasons for organising an event are to create awareness, build reputation, and effectively convey the user’s message. It provides great exposure to your ceremony or a product launch which can be beneficial for your business in more than one way.  

Transform your events from ordinary to extraordinary with Prayukti Events, the best event management in Pune. Contact us now to turn your vision into an unforgettable reality.